Bookings

Bookings

This page contains all the information you need regarding the event, etiquette at a star party, the camp site, location and directions and other useful information This page will be updated as necessary - please ensure you check it regularly for any updates...

First Light Optics have kindly agreed to allow us to use their store to take the bookings for the Star Party. It is important that you register your booking with your CORRECT EMAIL address, as you will be sent information nearer the date.

Bookings

The following information will help you with the booking process. Although you can stay elsewhere on the site by booking directly with the campsite, please note - they will not take bookings for the rally field. Also, if you wish to extend your stay beyond those listed, please contact Grant via PM to arrange).

Please note:

Payment does not guarantee a pitch. There is only a certain capacity available to us, and so pitches are sold on a first-come-first-served basis. We will endeavour to secure additional capacity should we need, but this is not guaranteed
You may book for any number of nights, however, the minimum booking is for two nights - the Friday and Saturday.

Pitch Type

The following pitch types can be booked

  • Tent
  • Tent with Electric Hook Up
  • Caravan/Trailer Tent
  • Caravan/Trailer Tent with Electric Hook Up

There is no charge for a Visitor to the Star Party, and you can book a meal ticket, if you require

Please note that Tents staying more than 4 nights will be allocated a hard standing pitch suitable for tents to avoid any grass damage.

Booking Process

  • 1 - Select your pitch type (Electric or Non-Electric)
  • 2 - Select your first night - click Add to Basket, click Continue Shopping
  • 3 - Select your next night - click Add to Basket
  • Repeat step 3 until you have added your required nights
  • 4 - Add your food options via the Related Products links
  • 5 - When finished, go to the Checkout
  • 6 - During checkout you will be asked for the following information:
    • Contact Number (for Lucksall to use if they need to speak with you, mobile is preferred)
    • Accommodation Type (Tent, Caravan, Trailer Tent...)
    • Caravan Length, Caravan Awning or Tent Berth - Whichever is applicable
    • SGL Username
    • Preferred pitch details
    • Imager or Observer
    • Additional Name Badges
** SLEEPING IN VAN / CAR **
If you wish to sleep in a van, or your car, this is no problem - HOWEVER, you must be on a booked and paid-for pitch. Under NO circumstances will anyone be allowed to just park up and sleep without having a pitch booked.

Tent Safety

Ideally, there should be a 3 metre gap between you and your neighbour, however, if people are sharing pitches, this is not always possible. Therefore, please exercise caution and common sense when pitching your tents. We want everyone to be SAFE!

Nights

The camp site have agreed that we can book dates after the main weekend. Due to another rally field booking we cannot book dates prior.

  • Friday 13th October ** MAIN DAY **
  • Saturday 14th October ** MAIN DAY **
  • Sunday 15th October ** MAIN DAY **
  • Monday 16th October
  • Tuesday 17th October
  • Wednesday 18th October
  • Thursday 19th October
  • Friday 20th October
PLEASE - ENSURE YOU BOOK THE NIGHTS YOU INTEND TO STAY! IT IS YOUR RESPONSIBILITY TO CHECK THIS!!

Preferred Pitch

When you go through the purchase process for your pitch, you will be able to nominate a preferred pitch number. Lucksall will be allocating pitches and will use your preferred pitch information as well as the type of unit you have and number of days you intent to stay to allocate you a suitable pitch. They will try and accommodate everyone for these requests, but it is not guaranteed. Be aware that Lucksall may need to allocate you a different pitch nearer the time if the weather is likely to be poor.

Name Badges

There is also a box for you to enter your SGL username, which will be used to produce a name badge for you. If you have other people with you (non-SGL'ers) that would like a name badge, there is space for you to add their names too.

Meals

We have organised a curry night and quiz at the campsite cafe for the Friday night and our traditional hog roast for the Saturday. Tickets for both can be booked at the same time as your pitch booking. We are also hoping to organise a Sunday roast but will announce details of that nearer the time.

Even if you don't want the curry on Friday, you are very welcome to come along and join the quiz, meet your fellow campers and Mod team! Bear in mind that the cafe will not be serving other meals on the Friday...

Payment

Payment is accepted via First Light Optics, so usual payment methods are accepted. We are no longer able to accept payment via cheque.

Refunds

Refunds will be allowed up until 28 days in advance of the first main day (net of any payment fees). Simply let us know and we will arrange the refund and re-allocation of the pitch.
If you cannot attend after this cut-off date, let us know so we can try and fill the pitch for you - alternatively, you are welcome to advertise the pitch yourself.

Please note that the event will be held regardless of weather. Non-attendance for weather will not be eligible for refunds.

Change of names

There is no charge for changing names on a booking – please contact Grant or Daz directly with the details.

Waiting List

Once all of the pitches have been sold, we will operate a waiting list on a first come, first served basis (There will be a thread in the Star Party section). If we are able to secure additional pitches, then these will be offered to the waiting list first.
Please post your preferred pitch type and number of nights in this thread. Please do not send PMs or emails.